System and method for screening deliveries to trade shows

ABSTRACT

A system and method for ensuring safe delivery of items to an event, such as a conference or trade show. The system uses a controlled-access website or app and a program with a database operated by a security coordinator. All prospective attendees are vetted, and after being verified as bona fide attendees who qualify as a reliable exhibitor/shipper, are given access to the database for the purpose of obtaining (by download) a particularized set of coded labels to be applied to a particular item to be shipped. The coded labels are then printed, applied to the items to be shipped and sent to a staging location for screening. At the staging location, the security coordinator scans all coded labels of shipped items when they arrive, and the program compares the scanned data with the data in the database to see if the shipped items are associated with a reliable exhibitor/shipper. If there is a match, the shipped items can then be forwarded to the event, and if the shipped item does not bear a coded label that is associated with a reliable exhibitor/shipper, the item is moved to a remote location for further investigation.

This application is based on and claims priority to U.S. ProvisionalPatent Application Ser. No. 62/537,078, which was filed on Jul. 26,2017, and which is incorporated herein by reference.

This invention relates to a system and method for making it moredifficult for unauthorized parties to deliver unwanted material, such asbombs, to trade shows, conferences and other business gatherings.

BACKGROUND AND SUMMARY OF THE INVENTION

Trade shows and conferences are important gatherings which draw tens ofthousands of business people from about the world to promote andtransact business. Such gatherings are significant targets for terroristactivity. A terrorist attack at a trade show could have devastatingeffects, not only with regard to personal injuries and deaths of thoseoperating and attending the show, but on the business climate and theeconomy, in general. Thus, it is goal of this invention to preventterrorist attacks at trade shows, conferences and similar gatherings.Large trade shows are particularly susceptible to terrorist attacksthrough the shipment of nefarious material, because there are largenumbers of items sent to such shows, which increases the chance that ashipment might pass unnoticed.

In the context of a trade show, practice of the invention describedherein starts with a security coordinator obtaining from the showorganizer a list of contact information for exhibitors who plan toattend the trade show. Preferably, the list will have been carefullyvetted to ensure that the list includes only bona fide exhibitors, andthat the contact information is reliable and pertains to persons who areauthorized by a vetted exhibitor to be responsible for shipping materialto the trade show, i.e., a trusted exhibitor contact person. Once thelist has been obtained, the security coordinator creates a database oftrusted exhibitor contact persons, and those persons are contacted bythe security coordinator, given the address or download information forthe website or app. The security coordinator also informs each trustedexhibitor contact person that they must obtain customized coded shippinglabels for all items to be delivered to the trade show, and that noshipments will be allowed into the trade show without a customized codedshipping label issued by the security coordinator. When the trustedexhibitor contact person logs into the website or app set up by thesecurity coordinator, the security coordinator authenticates the name ofthe trusted exhibitor contact person attempting to log into the secureshipping system by comparing the login details associated with the loginattempt with the contact information initially provided to the securitycoordinator by the show organizer to ensure that only trusted exhibitorcontact persons have access to the website or app of the securitycoordinator. The security coordinator may have several events beingcontrolled at once, so the user must also identify the trade show orevent to which the trusted exhibitor contact person is seeking to shipmaterial. Once the user has been authenticated and the event selected,the coded labels are able to be downloaded exclusively from the securewebsite and/or an app controlled by the security coordinator. Thewebsite or app instructs the trusted exhibitor contact person todownload and print a set of coded labels for each item, such as a box,wrapped pallet or other unitary container, and that there should be acoded label on each exposed side of the container.

The trusted exhibitor contact person then downloads and prints as manysets of coded labels as are needed and affixes the coded labels, one perexposed side, to the package, pallet or other container. The shippeditem is sent to a secure location, i.e., an event warehouse that isunder the control of the security coordinator. Upon arrival at the eventwarehouse, the security coordinator scans each of the coded labels oneach shipped item, and verifies that the shipped item is from a trustedexhibitor contact person. If the coded label is valid, i.e., one issuedby the security coordinator to the trusted exhibitor contact personassociated with the shipped item, then the particular coded label usedfor the particular shipped item is annulled to prevent any further useof that coded label. If the coded label does not match with anyauthorized coded label, or if the shipped item contains no coded labelat all, the shipped item is deemed suspect and subjected to a securityprotocol. The security protocol will entail moving the suspect item to asecure area, which may be a bomb-proof location remote from the eventand away from populated areas, so that further investigation of thesuspect shipped item can be carried out without danger to persons orproperty.

FIGURES

Features and advantages of the invention will become apparent in thedetailed description drawings, read in conjunction with the accompanyingdrawings:

FIG. 1 is a flow chart describing, in general, the invention;

FIG. 2 is a flow chart describing the security coordinator's setup of asystem embodying the present invention, and;

FIG. 3 is a flow chart showing the steps that are taken by a securitycoordinator in implementing and using a system of the present invention.

DETAILED DESCRIPTION OF THE INVENTION

FIGS. 1 and 2 shows the broad aspects of the invention, which includeproviding coded labels to exhibitor; the exhibitor applying the codedlabels; reading and verifying the coded labels when they arrive at astaging area; and accepting or rejecting a shipment based on comparisonof the coded label to the security coordinator's database 16. It ispreferred that the exhibitors be vetted and verified as reliable sourcesfor the shipment of items 18 to be used at a trade show or conference.Vetting will preferably require two forms of verification (i.e. atwo-factor authentication) in order for an exhibitor or exhibitor'sagent to qualify as Trusted Shipper™. A security coordinator 12 issuesthe coded labels 10 and makes them available for downloading from awebsite or an app maintained by the security coordinator. As shipmentsarrive, preferably at an offsite staging location near the eventlocation, but at a safe distance away from the event location, thesecurity coordinator checks each shipped item 18 by scanning the codedlabels 10 on each exposed side of a given shipment and checking thecodes on the coded labels against the system database 16. If the codematches with one issued to a Trusted Shipper™, then an “accept” signalis sent to the handheld reader 14, and the shipment is scheduled fortransfer of the shipped and accepted item to the event location. If anyone scanned code is found not to match with a Trusted Shipper™, theshipped item 18 is rejected and immediately removed to a safe locationfor further investigation. The safe location is preferably a remotebomb-proof and otherwise contained location away from the event locationand away from the offsite staging location, so that any explosive orother dangerous material will be contained and do minimal harm.

Preferably the coded labels 10 have encoded QR codes, so they can beread at the receiving end of a shipment by a security coordinator 12using a handheld reader 14. Bar codes may be used in lieu of QR codes.Once a shipper has been verified as a Trusted Shipper™, such as a bonafide exhibitor or an agent working for a bona fide exhibitor, theTrusted Shipper™ will be allowed to download coded labels made availableon a secure website or app by the security coordinator 12.

Based on data from a trade show or conference organizer, the securitycoordinator creates a database 16 of Trusted Shippers™, and thosepersons are contacted by the security coordinator 12, given the addressor download information for website or app. As an added level ofsecurity, the security coordinator 12 may require that any exhibitormust contact the security coordinator 12 by phone, so that caller ID maybe used to verify the identify of the exhibitor or exhibitor's agent,before information is provided that will allow the exhibitor to downloadthe coded labels 10 that will allow shipments to reach the trade showfloor. Once an exhibitor has been vetted and verified, and becomes aTrusted Shipper™, the security coordinator 12 will then inform thatTrusted Shipper™ that they may obtain customized shipping coded labels10 for all items to be delivered to the trade show. Only TrustedShippers™ will have access to coded labels 10 that will pass through thescreening performed by the security coordinator 12. Each TrustedShipper™ will also be informed that no shipments will be allowed intothe trade show without a customized shipping coded label 10 issued bythe security coordinator 12. When the Trusted Shipper™ logs into thewebsite or app set up by the security coordinator 12 authenticates thename of the Trusted Shipper™ attempting to log into the secure shippingsystem by comparing the login details associated with the login attemptwith the contact information initially provided to the securitycoordinator 12 by the show organizer to ensure that only a TrustedShippers™ have access to the website or app of the security coordinator12. The security coordinator 12 may have several events being controlledat once, so the user must also identify the trade show or event to whichthe Trusted Shipper™ is seeking to ship material. The information in thedatabase 16 must match the information being entered by the TrustedShipper™ in order for the coded labels to be downloaded. The securitycoordinator 12, via the website or app, enables the Trusted Shipper™ todownload and print a set of coded labels 10 for each item 18, which maybe, for example, a box, crate, wrapped pallet or other unitarycontainer. The security coordinator 12 informs the Trusted Shipper™ thatthere should be a coded label 10 on each exposed side of the container.Once the Trusted Shipper™ has downloaded and printed sufficient sets ofcoded labels and affixes the coded labels 10, one per exposed side ofthe package, pallet or other container, the items are ready for shipmentto the offsite staging area.

As show in FIG. 3, the shipped items arrive at a secure location, i.e.,an event warehouse that is under the control of the security coordinator12. Upon arrival at the event warehouse, the security coordinator 12scans each of the coded labels on each shipped item, and verifies thatthe shipped item is from a trusted exhibitor contact person. If thecoded label 10 is valid, i.e., one issued by the security coordinator 12to Trusted Shipper™ associated with the shipped item 18, then theparticular coded label 10 used for the particular shipped item 18 isannulled to prevent any further use of that coded label 10. If the codedlabel 10 does not match with any authorized code, or if the shipped item18 contains no coded label at all, the shipped item 18 is deemed suspectand subjected to a security protocol. The security protocol will entailmoving the suspect item to a secure area, which is preferably abomb-proof location remote from the event and away from populated areas,including away from the offsite staging area, so that furtherinvestigation of the suspect shipped item can be carried out withoutdanger to persons or property.

The database 16 is preferably part of and accessible by a program on acomputer controlled by the security coordinator 16. The program will beinstalled on a computer and will be designed to compare data read by thehandheld scanner 14 with data in the database 16 listing TrustedShippers™ to verify that scanned data from the handheld scanner 14matches with data in the database. In addition, the program ispreferably capable of sending to the handheld scanner 14 an “accept”message when a match is found and a “reject” message when no match isfound.

The functions of several elements may, in alternative embodiments, becarried out by fewer elements, or a single element. Similarly, in someembodiments, any functional element may perform fewer, or different,operations than those described with respect to the illustratedembodiment. Also, functional elements (e.g., handheld readers,databases, computers, servers apps and the like) shown as distinct forpurposes of illustration may be incorporated within other functionalelements, separated in different hardware, or distributed in aparticular implementation. While certain embodiments according to theinvention have been described, the invention is not limited to just thedescribed embodiments. Various changes and/or modifications can be madeto any of the described embodiments without departing from the spirit orscope of the invention. Also, various combinations of elements, steps,features, and/or aspects of the described embodiments are possible andcontemplated even if such combinations are not expressly identifiedherein.

The invention claimed is:
 1. A system for screening deliveries of ashipped item to an event comprising: a database of reliableexhibitors/shippers who plan to attend the event, a controlled-accesssource where a reliable exhibitor may obtain coded labels for downloadand application to a shipped item, the database associating a particularset of coded labels with a particular item to be shipped by one of thereliable exhibitor/shippers, a handheld scanner capable of reading thecoded labels on a shipped item, a program for comparing data read by thehandheld scanner with data in the database of reliableexhibitor/shippers and for verifying that scanned data from the handheldscanner matches with data in the database, the program capable ofsending to the handheld scanner an accept message when a match is foundand a reject message when no match is found, and a remote safe locationfor receiving rejected shipped items.
 2. A system in accordance withclaim 1 wherein each of the coded labels contains at least one codeselected from the group consisting of a QR code and a bar code.
 3. Asystem in accordance with claim 2 wherein the program annuls the codedlabel after the coded label has been verified.
 4. A system in accordancewith claim 3 wherein the event is one selected from the group consistingof: a trade show and a conference.
 5. A system in accordance with claim4 wherein the controlled-access source is selected from the groupconsisting of a website and an app.
 6. A method for screening deliveriesof a shipped item to an event comprising: creating a database ofreliable exhibitors/shippers that have indicated an intention to attendthe event, establishing a controlled-access source from which a reliableexhibitor/shipper may obtain via a download a particularized set ofcoded labels for use on a particular item to be shipped, and associatingin the database the particularized set of coded labels with a particularreliable exhibitor/shipper who downloaded the particularized set ofcoded labels, instructing the reliable exhibitor/shipper to send an itemto be shipped to a staging location associated with the event, providinga handheld scanner to a security coordinator at the staging location,upon receipt of an item shipped at the staging location, scanning theshipped item to obtain scanned data relating to the shipped item, andcomparing the scanned data to information in the database to verify thatthe coded label is one that was downloaded by a reliableexhibitor/shipper, and if the coded label on a shipped item matches withdata in the database allowing the shipped item to be delivered to theevent, and if the coded label on a shipped item does not match with datain the database transferring the shipped item to a secure area forfurther investigation.